Work Session

                                                                                                       April 18, 2022

The Board of Directors of the Forest City Community School District met for a joint work session with the Central Springs Community School District Board of Education on April 18, 2022 at 6:00 p.m. at the Boman Fine Arts Center in Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Gary Ludwig.

Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson. Kim Severson moved to approve the agenda. Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried.  Kim Severson acted as the temporary secretary as Secretary Meinders was unable to attend.

Sup’t Lehmann introduced Danielle Haindfield, legal counsel from Ahlers and Cooney.  Attorney Haindfield facilitated the conversations between both boards in regards to having a shared superintendent and what each board can do to ensure a successful partnership. Open conversation was encouraged by both boards.

Troy Thompson moved to adjourn the meeting.  Eric Kingland seconded the motion.  Ayes: seven.  Nays: none.  Carried.

The meeting adjourned at 8:02 p.m.

  _________________________                                     _______________________________          

   Gary Ludwig, President                                                Kim Severson, Temporary Board Secretary

Public Hearing

April 12, 2021 at 6:30 p.m.

A public hearing of the Forest City Community School Board was called to order at 6:30 p.m. by President Dave Bartlett in the District Office, Forest City, Iowa.

Members present: Pat Hobbs, Cindy Carter, Dave Bartlett, Gary Ludwig, Keila Buffington, and Kim Severson.  Absent: Eric Kingland.

The President announced that this is the time, place and date to hold a public hearing on the District’s safe return to in-person instruction and continuity of services as per the requirements of the American Rescue Plan Elementary and Secondary School Emergency Relief Fund (ARP ESSER or ESSER III). There were no written nor oral comments.  After discussion, President Dave Bartlett declared the hearing closed at 6:33 p.m.

Regular Meeting

                                                                                                       July 12, 2021

The Board of Directors of the Forest City Community School District met for a regular meeting on July 12, 2021 at 6:33 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett.

Members present: Pat Hobbs, Cindy Carter, Dave Bartlett, Gary Ludwig, Keila Buffington and Kim Severson. Absent: Eric Kingland.

Cindy Carter moved to approve the agenda. Keila Buffington seconded the motion.  Ayes: six.  Nays: none.  Carried. There were no administrative reports.

Sup’t Lehmann presented to the board on the newly updated Board of Education website, summer projects, beginning of the year schedule, and a congratulation to board member Cindy Carter for being honored as Rotarian of the year.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the June 14, 2021 regular meeting, open enrollments, employee contracts, employee contract adjustments, employee resignations, and donations.  After discussion, Cindy Carter moved to approve all consent agenda items. Keila Buffington seconded the motion.  Ayes: six.  Nays: none.  Carried. 

·Employee Contracts: Jerry Jensen, Custodian.

·Employee Contract Adjustments: Mary Espelien from 4 hours to 7 hours per day.

·Employee Resignations: Justin Uhlenhopp, Instructional Coach; Samantha Butler, MS Science, Asst. Golf, MS Student Council; Troy Hobscheidt, Alternative School Teacher; Derek Ziesmer, Middle School Football.

Under old business, Sup’t Lehmann provided the new timeline for the project.

Under new business, information in regards to the recent District Equity Audit was presented.

Sup’t Lehmann reviewed with the board a resolution ordering an election of a Revenue Purpose Statement to authorize expenditures from revenue received from the State Secure and Advanced Vision for Education Fund, and ordering the publication of a notice of election. Cindy Carter moved to approve the proposed resolution, Keila Buffington seconded the motion. Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented to the board the District’s Return to Learn Plan.  Keila Buffington moved to approve the plan as presented, Pat Hobbs seconded the motion. Ayes: six. Nays: none. Carried.

Sup’t Lehmann explained the 2021-2022 school calendar has enough hours included to allow the use of up to five (5) E-Learning days.  E-Learning days (days students learn and teachers teach electronically from home) would be used during the school year when circumstances, such as weather, do not allow for in-person learning.  Gary Ludwig moved, Kim Severson seconded to allow the use of up to five (5) E-learning days with nor more than two (2) in a row for the 2021-2022 school year.  Ayes: six. Nays: none. Carried.

Elementary and Secondary School Emergency Relief (ESSER III) funds are now available to all schools.  Sec’y Meinders shared the District’s plan for the $996,817.00 allocation to the District.  Twenty (20) percent of the allocation must be used to directly address learning loss due to the Covid-19 pandemic which is a part of the proposed plan. Pat Hobbs moved, Cindy Carter seconded to approve the plan as presented.  Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented a list of 2022 Legislative Priorities as established by the Iowa Association of School Boards. Kim Severson moved, Keila Buffington seconded to accept the following priorities most important to the Forest City CSD Board of Education: Supplemental State Aid, Mental Health, Vouchers and School Choice, and School Funding Equity.  Ayes: six. Nays: none. Carried.

Sup’t Lehmann recommended the board approve Tom Montgomery as Level I Investigator, Ross Eiden as the Level I alternate investigator, and Level II investigator as Steve Hepperly for the 2021-2022 school year. Cindy Carter moved, Gary Ludwig seconded to approve the appointments as presented.  Ayes: six. Nays: none. Carried.

Professional Development plans for the 2021-2022 school were presented. Pat Hobbs moved, Kim Severson seconded to approve plans as presented. Ayes: six. Nays: none. Carried.

The board discussed the continuation of their membership with the Rural School Advocates of Iowa.   Keila Buffington moved, Cindy Carter seconded to approve the new standards for evaluation of the school’s Superintendent and Principals. Ayes: six. Nays: none. Carried.

Sup’t Lehmann informed the Board of new standards required in the evaluation of Superintendents and Principals beginning with the 2021-2022 school year.  Pat Hobbs moved, Kim Severson seconded to approve the membership for 2021-2022. Ayes: six. Nays: none. Carried.

After reviewing the monthly financial statements. Keila Buffington moved to approve the following statements as presented. Kim Severson seconded the motion.  Ayes: six.  Nays: none.  Carried. 

After reviewing the monthly bills, Cindy Carter moved to approve the following for payment as presented. Gary Ludwig seconded the motion.  Ayes: six.  Nays: none. Carried. 

Pat Hobbs motioned to adjourn the regular meeting. Keila Buffington seconded the motion.  Ayes: six.  Nays: none.  Carried.  The meeting adjourned at 7:27 p.m. 

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

Regular Meeting

                                                                                                       August 9, 2021

The Board of Directors of the Forest City Community School District met for a regular meeting on August 9, 2021 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett.

Members present: Pat Hobbs, Eric Kingland, Cindy Carter, Dave Bartlett, Gary Ludwig, Keila Buffington and Kim Severson. Absent: None.

Keila Buffington moved to approve the agenda. Cindy Carter seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Administrative Reports:

• Elementary Principal, Brad Jones, reported on the new playground construction, new teachers, and areas of focus for the 2021-22 school year.
• High School Principal, Ken Baker, reported on fall sports and COVID-19 mitigations, homecoming week which will be September 6-11th, new permanent classroom in the HS IMC, and a review of new faculty and staff.
• Technology Integrationist, Mike Van Oort,  reported on new teacher inservice, new family registration, parent teacher conferences and an update from the technology department.
• Middle School Principal, Zach Dillavou, reported on building updates which included updates to the middle school gymnasium and new partitions in the restrooms, new staff, and the professional development plans for the 2021-22 school year.
• Board President, Dave Bartlett, reported to the on his recent building tours reporting that the buildings and grounds look great and ready for the school year.
• Sup’t Lehmann presented to the board to on the beginning of the year schedule, update on summer projects, Return to Learn Plans, Iowa Department of Public Health Guidance, and the solar project.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the July 12, 2021 regular meeting, open enrollments, employee contracts, employee resignations, and donations.  After discussion, Kim Severson moved to approve all consent agenda items. Cindy Carter seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

• Employee Contracts: Tom Pauley, ½ year middle school English teacher; Shari Rosacker, middle school assistant; Merriya Ruiter, alternative classroom teacher and 0.5 yearbook advisor; Mark Jenkins, 0.5 yearbook advisor; Dawn Plessel, food service worker.
• Employee Resignations: Todd Espland, High School Football; Kris Anderson, Assistant; Skylar Wood, Custodian.

Nothing reported under Old Business.

Under new business, Board Policies 100, 101, 101.1FC, 102, 102.E1, 102.E2, 102.E3, 102.E4, 102.E5, 102.E6, 200.3, 206.1, 206.2, 213, 213.1, 302.5, 303.6, 404.14, 412.3, 501.14, 501.15, 504.3, 502.3,502.3R1,505.5,603.6,604.1,606.2,701.2,711.2,711.2R2,803.1, 804.6, 804.6R1, 905.3 were reviewed.  Gary Ludwig moved to approve the policies as presented, Pat Hobbs seconded the motion. Ayes: seven. Nays: none. Carried.  Polies 401.14, 502.3R1, 804.6, 804.6R1, and 905.3 will require a second reading and approval as they are new.

Building and Employee Handbooks for the 2021-2022 were presented to the Board for review.  Pat Hobbs moved to approve the handbooks as presented.  Kim Severson seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented a resolution to transfer $50,000 in funds from the General Fund to the Activity Fund.  Cindy Carter moved to approve the proposed resolution, Keila Buffington seconded the motion. Ayes: seven. Nays: none. Carried.

After reviewing the monthly financial statements. Keila Buffington moved to approve the following statements as presented. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

After reviewing the monthly bills, Gary Ludwig moved to approve the following for payment as presented. Pat Hobbs seconded the motion.  Ayes: seven.  Nays: none. Carried. 

Board members discussed wanting to tour the facilities prior to the September meeting.

Cindy Carter motioned to adjourn the regular meeting. Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 7:23 p.m. 

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

Regular Meeting

                                                                                                       September 14, 2021

The Board of Directors of the Forest City Community School District met at the Elementary School Building for a tour highlighting recent construction projects. They then transitioned to the High School and Middle School Buildings.

The Board of Directors of the Forest City Community School District met for a regular meeting on September 14, 2021 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett. Members present: Pat Hobbs, Eric Kingland, Cindy Carter, Dave Bartlett, Gary Ludwig, and Kim Severson. Absent: Keila Buffington. Pat Hobbs attended electronically as it was inconvenient to do so otherwise. Gary Ludwig moved to approve the agenda. Cindy Carter seconded the motion.  Ayes: six.  Nays: none.  Carried.

Administrative Reports:

• High School Principal, Ken Baker, reported on the start of the school year explaining the new interventions period, professional development activities, homecoming 2021 recap, and a thank you for leadership and support.
• Elementary School Principal, Brad Jones, reported on homecoming activities, new furniture and equipment, fall FAST testing, Spring ISASP data, and potential new math curriculum in the future.
• Board President, Dave Bartlett, reported on the financial audit exit interview that him and Cindy Carter were able to attend thanking Sara for her work with the auditors and explaining the additional audit requirements for a single federal audit this year and most likely in future years.
• Sup’t Lehmann presented to the board about the recent exit interview with the district financial auditor, goals/tasks, flex funds, IASB Convention and IASB Employee Relations Conference, Edmentum, Revenue Purpose Statement for SAVE fund, and mask mandate requirements.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the August 9, 2021 regular meeting, open enrollments, employee contracts, employee contract adjustments, employee resignations, donations, sick leave bank requests, and employee lane changes.  After discussion, Kim Severson moved to approve all consent agenda items. Cindy Carter seconded the motion.  Ayes: six.  Nays: none.  Carried. 

• Employee Contracts: Kenneth Dorweiler, Evening Custodian; Claire Branstad, Elementary Associate; Ryan Friederich, Assistant Varsity Girls Track Coach; Jason Crail, Middle School Student Council Advisor; Scott Riggen, Assistant Golf Coach; Kent Jorgensen Assistant Middle School Wrestling Coach; and 2021-2022 Teacher Leadership and Compensation (TLC) Supplemental Payments as presented.
• Employee Contract Adjustments: Heather Kluver, Assistant Business Manager; Jaclyn Douglas, Food Service; Josh Sparrgrove, Fall Drama Advisor; Amber Folkerts, School Nurse; Merriya Ruiter, Alternative Classroom Instructor; Dawn Rutt, Accompanist.
• Employee Resignations: Jerry Jensen, Custodian.
• Employee Lane Changes: Michael Bohl to BA+15, Thomas Clarey to MA, Kamille Goepel to BA+15, Amber Kisner to MA, Katelyn Osterman to MA, Josh Sparrgrove to BA+15.

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities.

Under new business, a second reading of new policies 401.14, 502.3R1, 804.6, 804.6R1, and 905.3 was read along with a reading of renewing policies 103, 103.R1, 104, 104.1R1, 104.E1, 104.E2, 104.E3, 105,  and 106. A first reading of new policy 403.6FC was also read. Eric Kingland moved to approve the policies as presented, Kim Severson seconded the motion. Ayes: six. Nays: none. Carried.  Policy 403.6RC will require a second reading and final approval.

Mr. Donovan Sharp, citizen, addressed the board in regards to having students masking on buses. 

The 2021-2022 Forest City Education Association seniority list was presented for review. Cindy Carter moved to approve the seniority list as presented, Pat Hobbs seconded the motion. Ayes: six. Nays: none. Carried. 

After reviewing the monthly financial statements. Kim Severson moved to approve the following statements as presented. Cindy Carter seconded the motion.  Ayes: six.  Nays: none.  Carried. 

After reviewing the monthly bills, Gary Ludwig moved to approve the following for payment as presented. Erick Kingland seconded the motion.  Ayes: six.  Nays: none. Carried. 

Board members discussed suggestions for the October board meeting to be held on October 11, 2021.

Cindy Carter motioned to adjourn the regular meeting. Eric Kingland seconded the motion.  Ayes: six.  Nays: none.  Carried.  The meeting adjourned at 7:32 p.m. 

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

The Board of Directors of the Forest City Community School District met for a regular meeting on October 11, 2021 at 6:31 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett. Members present: Pat Hobbs, Cindy Carter, Dave Bartlett, and Kim Severson. Absent: Gary Ludwig, Eric Kingland, and Keila Buffington.   Cindy Carter moved to approve the agenda. Pat Hobbs seconded the motion.  Ayes: four.  Nays: none.  Carried.  Kim Severson attended electronically as it was inconvenient to do so otherwise.

Keila Buffington entered the meeting at 6:32 p.m. President Bartlett welcomed visitors to the meeting.

Administrative Reports:

●       Sup’t Lehmann presented to the board about the IASB convention schedule, ESSER Funds plan and the Revenue Purpose Statement FAQ.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the September 14, 2021 regular meeting, open enrollments, employee contracts, employee resignations, and donations.  After discussion, Keila Buffington moved to approve all consent agenda items. Pat Hobbs seconded the motion.  Ayes: five.  Nays: none.  Carried. 

●         Employee Contracts: Timothy Halverson, Bus Driver

●         Employee Resignations: Mary Lou Kleveland, Assistant; and Lexi Determan, Assistant Softball Coach

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities.

Under new business, a second reading of new policies 403.6FC was read along with a reading of renewing policies 200.1, 200.1FC, 200.1R1, 200.2, 200.3, 200.3FC, 201, 202.1, 202.2, 202.3, 202.4, and 409.3. Pat Hobbs moved to approve the policies as presented Cindy Carter seconded the motion. Ayes: five. Nays: none. Carried. 

Sec’y Meinders recommended the Board approve to renew the investment certificate of deposit coming due on 10/15/21 with MBT of Forest City for one year at 0.30% APY.   Kim Severson moved, Keila Buffington seconded to renew the investment as presented.  Ayes: five. Nays: none. Carried.

Sec’y Meinders presented the Certified Annual Report (CAR) data as submitted to the state for the 2020-21 fiscal year.

Sec’y Meinders presented the Annual Transportation Reports as submitted to the state for the 2020-21 fiscal year.

Sup’t Lehmann presented an update for the October 2021 Certified Enrollment (student count).

Sec’y Meinders presented the 2020-21 Annual Financial Health Analysis.

Sec’y Meinders presented the 2020-21 Special Education Supplement (SES) as submitted to the state along with a request to the School Budget Review Committee (SBRC) for allowable growth due to the negative special education balance.  Pat Hobbs moved to approve the SBRC request of $501,477.45 in allowable growth as presented. Cindy Carter seconded the motion.  Ayes: five.  Nays: none.  Carried. 

Sec’y Meinders recommended tableing the SBRC request for Limited English Proficiency (LEP) as the state report was still not accessible for review.   Keila Buffington moved to table the LEP request until the state report is available.  Pat Hobbs seconded the motion.  Ayes: five. Nays: none. Carried.

After reviewing the monthly financial statements. Cindy Carter moved to approve the following statements as presented. Keila Buffington seconded the motion.  Ayes: five.  Nays: none.  Carried. 

After reviewing the monthly bills, Kim Severson moved to approve the following for payment as presented. Pat Hobbs seconded the motion.  Ayes: five.  Nays: none. Carried. 

Board members discussed suggestions for the November board meeting to be held on November 8, 2021.

Cindy Carter motioned to adjourn the regular meeting. Pat Hobbs seconded the motion.  Ayes: five.  Nays: none.  Carried.  The meeting adjourned at 7:19 p.m. 

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

Regular Meeting

                                                                                                       November 8, 2021

The Board of Directors of the Forest City Community School District met for a regular meeting on November 8, 2021 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett. Members present: Pat Hobbs, Cindy Carter, Dave Bartlett, Gary Ludwig, Keila Buffington and Kim Severson. Absent: Eric Kingland.  Keila Buffington moved to approve the agenda. Cindy Carter seconded the motion.  Ayes: six.  Nays: none.  Carried.  

President Bartlett welcomed all visitors and congratulated new elected board members.

Administrative Reports:

• Middle School Principal, Zach Dillavou, presented on parent teacher conferences, professional development, and a new student resource for social emotional support called Character Strong.
• High School Principal, Ken Baker, presented on media communications, professional development activities and proposed changes for the future regarding study hall, pride time and ISS.
• Sup’t Lehmann presented to the board about the John V. Hanson Career Center grand opening, Gaylord Wooge induction to the Iowa Insurance Hall of Fame, recent school board elections and the upcoming IASB convention plans, Education Freedom Pledge, Fall Musical, Veteran’s Day Program, Winnebago County Assessor Conference Board representative, revenue purpose statement approval at 79%, 2022-23 school calendar, and Forest City Education Foundation Business after hours’ invitation.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the October 11, 2021 regular meeting, open enrollments, employee contracts, donations, employee sick leave bank request, and a student early graduation request. After discussion, Keila Buffington moved to approve all consent agenda items. Kim Severson seconded the motion.  Ayes: six.  Nays: none.  Carried. 

• Employee Contracts: David Larson, Custodial/Maintenance

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities.

Under new business, a reading of renewing policies 203,204,205,206.1,206.2,206.3,207, 105,200.1, 210.8, 212, 307,502.4,606.6, and 401.4.  A first reading of new policy 212.1 was read.  Pat Hobbs moved to approve the policies as presented.  Cindy Carter seconded the motion. Ayes: six. Nays: none. Carried. 

Gary Ludwig moved, Keila seconded to approve the recommendation for Nicole Lovik-Blaser to the District 1 Central Rivers AEA Board of Directors. Ayes: six. Nays: none. Carried. 

Sup’t Lehmann presented an Early Retirement Plan for the licensed staff of the Forest City Community School District specifying eligibility as being a licensed staff member for the past 10 consecutive years and having reached the age of fifty-five at the time of retirement. Gary Ludwig moved to approve the Early Retirement Plan as presented.  Pat Hobbs seconded the motion. Ayes: six. Nays: none. Carried. 

Ryan Friederich, middle school interventionist instructor, presented to the Board on the district’s electronic sports (Esports) activities.

High School Principal, Ken Baker, along with Nicole Chapa of the iJAG program presented information to the Board in regards to the iJAG program.

Sec’y Meinders presented information to the Board regarding the School Budget Review Committee (SBRC) request for additional funding available to the District as follows:

• Gary Ludwig moved, Kim Severson seconded that district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $87,446.70 for the purpose of increased enrollment.  Ayes: six. Nays: none. Carried.  
• Cindy Carter moved, Keila Buffington seconded that district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $44,402.40 for the purpose of open enrollment out not on the prior year’s headcount. Ayes: six. Nays: none. Carried. 
• Kim Severson moved, Pat Hobbs seconded that district’s administration is authorized to submit a request to the School Budget Review Committee for a modified supplemental amount of $3,035.34 for the purpose of limited English proficient (LEP) program students who have exceeded five years of weighting.  Ayes: six. Nays: none. Carried. 

After reviewing the monthly financial statements. Keila Buffington moved to approve the following statements as presented. Cindy Carter seconded the motion.  Ayes: six.  Nays: none.  Carried. 

After reviewing the monthly bills, Pat Hobbs moved to approve the following for payment as presented. Cindy Carter seconded the motion.  Ayes: six.  Nays: none. Carried. 

Board members discussed suggestions for the December board meeting to be held on December 13, 2021.  Newly elected board members will be installed and the organizational meeting will be held in December.

Cindy Carter motioned to adjourn the regular meeting. Gary Ludwig seconded the motion.  Ayes: five.  Nays: none.  Carried.  The meeting adjourned at 7:52 p.m. 

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

Public Hearing

December 13, 2021 at 6:30 p.m.

The President announced that this is the time, place and date to hold a public hearing on the proposed calendar for the 2022-2023 school year. There were no individuals present for comment. After discussion, President Dave Bartlett declared the hearing closed at 6:31 p.m.

Regular Meeting

                                                                                                       December 13, 2021

The Board of Directors of the Forest City Community School District met for a regular meeting on December 13, 2021 at 6:31 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Dave Bartlett. Members present: Pat Hobbs, Eric Kingland, Cindy Carter, Dave Bartlett, Gary Ludwig, Keila Buffington and Kim Severson. Pat Hobbs moved to approve the agenda Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried.  

President Bartlett welcomed those present at the meeting and thanked the new board members for their willingness to serve the Forest City Community School District.

Zach Dillavou, middle school principal, presented to the Board on the recent teacher professional development training and shared the results of a staff survey polling them on the impact the training had.  

Brad Jones, elementary principal, presented to the Board on the Giving Tree, holiday activities and concerts, Reading if Fun (RIF), Breakout Edu, PBIS Awards, and Tier 2 interventions.

Sup’t Lehmann presented to the Board on the Iowa Local Government Risk Pool 2020-21, Hanson Career Center article, reflection on the Iowa Association of School Boards (IASB), upcoming training available to board members, and a thank you note regarding the recent Veterans Day program.  Sup’t Lehmann also thanked Pat Hobbs, Cindy Carter, and Dave Bartlett for their years of service to the Forest City Community School Board.  Golden apples were presented to each retiring member as a thank you for their service.  

Sup’t Lehmann reviewed the following consent agenda items: minutes of the November 8, 2021 regular meeting, open enrollments, employee contracts, employee resignations, early retirement benefit request and resignations, and donations.  After discussion, Cindy Carter moved to approve all consent agenda items. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

• Employee Contracts: Sydney Hudspeth, 6th grade reading teacher and Cynthia Nelson, ELL Support.

• Employee Contract Adjustments: Elijah Ungs, elementary custodian.

• Employee Resignations: Mary Espelien, paraprofessional and Wes Parks, custodian (effective 6/30/22).

• Early retirement benefit requests with resignation at the end of the 2021-22 school year from the following teachers: Kelly Parks , Jean Pins, Amy Grunhovd, and Michelle Bunger.

• Early retirement benefit request with intent to resign at the end of the 21-23 school year from the following teachers:  Lori Rollefson and Kris Johnson.

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities.

Under new business, a second reading of new policy 212.1 was read. Keila Buffington moved to approve the policy as presented. Pat Hobbs seconded the motion. Ayes: seven. Nays: none. Carried.  

Gary Ludwig moved, Kim Severson seconded to approve the Abstract of Votes as approved by the Winnebago County Board of Supervisors and the County Auditor on November 9, 2021.  District No. 1 went to Eric Kingland with 614 votes and Beth Clouse with 642 votes.  Andrew Fedders received 377 votes with a scattering of 13 votes for a total of 1,646 votes.  District No. 2 went to Troy J. Thompson with a total of 922 votes and a scattering of 3 votes for a total of 925 votes.  District No. 3 went to David Reese receiving 639 votes. Rick F. Wiley received 305 votes with a scattering of 2 votes for a total of 946 votes. The District’s Revenue Purpose Statement passes with 747 yes votes and 201 no votes for a total number of votes of 949.   Ayes: seven. Nays: none. Carried.

Pat Hobbs moved Cindy Carter seconded to approve a request in the amount of $35,842 for Limited English Proficient (LEP) for modified supplemental amount to the School Budget Review Committee (SBRC) for excess LEP costs during the 2020-21 school year.  Ayes: seven. Nays: none. Carried.

After reviewing the monthly financial statements. Eric Kingland moved to approve the statements as presented. Cindy Carter seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

After reviewing the monthly bills, Keila Buffington moved to approve the following for payment as presented. Gary Ludwig seconded the motion.  Ayes: seven.  Nays: none. Carried. 

Cindy Carter motioned to adjourn the regular meeting. Pat Hobbs seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The regular meeting adjourned at 7:15 p.m.  

   _________________________                                     __________________________          

   Dave Bartlett, President                                                 Sara Meinders, Board Secretary

Organizational Meeting

December 13, 2021

After a quorum was established, the meeting of the newly elected Board was called to order by Secretary Meinders at 7:25 p.m. on December 13, 2021 in the District Office. Members present: Beth Clouse, Eric Kingland, David Reese, Troy Thompson, Gary Ludwig, Keila Buffington, and Kim Severson.

Gary Ludwig moved to approve the agenda.  Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Secretary Meinders administered the oath of office to the elected officers of the Forest City Community School District Board of Directors. Those elected and accepting the oath were Eric Kingland and Beth Clouse to District No. 1, Troy J. Thompson to District No. 2, and David Reese  to District No. 3.

Secretary Meinders called for nominations for President of the Forest City Community School Board of Directors. Kim Severson nominated Gary Ludwig for President. Troy Thompson seconded the motion.  Keila Buffington moved that nominations cease.  Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried. Gary Ludwig was elected President of the Forest City Community School District Board of Directors.  

President Ludwig called for nominations for Vice-President of the Forest City Community School Board of Directors.  David Reese nominated Kelia Buffington for Vice-President. Kim Severson seconded the motion.  Kim Severson moved that nominations cease. Troy Thompson seconded the motion.  Ayes: seven.  Nays: none.  Carried. Keila Buffington was elected Vice-President of the Forest City Community School District Board of Directors. Secretary Meinders administered the oath of office to newly appointed Board President Gary Ludwig and Board Vice-President Keila Buffington.

Eric Kingland moved, David Reese seconded to appoint Sara Meinders as the Board Secretary.  Ayes: seven.  Nays: none.  Carried.  President Ludwig administered the oath of office to Secretary Meinders.  

Troy Thompson moved, Eric Kingland seconded to approve the 2022-23 school calendar as presented.   Ayes: seven.  Nays: none. Carried.  The first day of school will be August 23, 2022 with the final day currently scheduled to be May 26, 2023.

A reading of renewing policies 208, 208.1E1, 209.1, 209.2, 209.3, 209.4, 209.5, 209.6. Kim Severson moved to approve the policies as presented.  Keila Buffington seconded the motion. Ayes: seven. Nays: none. Carried.  

David Reese moved, Beth Clouse seconded to approve a request for $382,308 in modified supplemental amount (MSA) to the school budget review committee (SBRC) for the District’s At-Risk/Dropout program. Ayes: seven. Nays: none. Carried.  

Keila Buffington moved, Kim Severson seconded to approve the bid submitted by Schnurr & Company, LLP for audit services for the June 30, 2022, 2023 and 2024 fiscal years. Ayes: seven. Nays: none. Carried.  

Board members discussed committee assignments for 2021-2022.  Eric Kingland moved Troy Thompson seconded to appoint the following board members to the 2021-22 school board committees. Ayes: seven. Nays: none. Carried. 

• Support Staff Salary & Benefits – Kim Severson and Keila Buffington

• Administrative Salary & Benefits – Gary Ludwig and Eric Kingland

• Calendar Committee – Beth Clouse and Eric Kingland

• District Advisory Board – David Reese

• Hall of Fame – Gary Ludwig and Beth Clouse

• FundRaising – Troy Thompson

• IASB Legislative Contact Person – Gary Ludwig 

• Wellness Committee – Beth Clouse

• County Compensation Board – David Reese (Hancock), Troy Thompson (Winnebago), Kim Severson (Worth)

• Boman Fine Arts Center – Troy Thompson

• Employee Benefits Committee – Eric Kingland, Keila Buffington, David Reese

Board members discussed suggestions for the January board meeting to be held on January 10, 2021.  Due to conflicts, the meeting will begin at 6:00 p.m. instead of the regular time of 6:30 p.m.

Beth Clouse moved, Keila Buffington seconded to enter into closed session to evaluate the superintendent pursuant to Iowa Code 21.5(1)(i).  Ayes: seven.  Nays: none.  Carried. The time was 7:58  p.m.  At 9:03 p.m. President Ludwig ended the closed session and returned to the regular meeting. 

Kim Severson motioned to adjourn the regular meeting. Troy Thompson seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 9:04 p.m.  

   _________________________                                     __________________________          

   Gary Ludwig, President                                                 Sara Meinders, Board Secretary

Special Meeting

            January 3, 2022

The Board of Directors of the Forest City Community School District met for a special meeting on January 3, 2022 at 5:00 p.m. in the District Office.

After a quorum was established the meeting was called to order by the President, Gary Ludwig.

Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson. Members Absent: None. 

Keila Buffington moved to approve the agenda. Troy Thompson seconded the motion.  Ayes: seven.  Nays: none.  Carried.

President Ludwig addressed visitors, allowing them an opportunity to ask questions or make comments.  Jon Bliesmer and Doug Snyder responded.

Sup’t Lehmann explained to the Board the Forest City Community School District is required to adopt a policy in regards to the Occupational Safety and Health Administration (OSHA) Emergency Temporary Standard (ETS) to minimize the risk of COVID-19 transmission in the workplace.  New Board Polices, as drafted by the Iowa Association of School Boards, were presented:

• 403.7 – Employee Vaccination/Testing for COVID-19
• 403.7R1 – Employee Vaccination/Testing for COVID-19 Regulation
• 403.7R2 – Required Notices to Employees
• 403.7E1 – Employee Personal Attestation of Vaccination Status
• 403.7E2 – Medical Accommodation Request Form
• 403.7E2 – Religious Accommodation Request Form

Kim Severson motioned for emergency approval of the proposed policies to be in effect as required by the OSHA ETS.  She further clarified in her motion that if the OSHA ETS requirement is stayed, lifted or no longer in effect, the policy is to be rescinded.  Eric Kingland seconded the motion.  Ayes: Reese, Kingland, Ludwig, Thompson, Buffington, and Severson (six). Nays: Clouse (one).  Carried.

David Reese moved to adjourn the meeting.  Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried. The meeting adjourned at 5:07 p.m.

  _________________________                                     __________________________          

    Gary Ludwig, President                                              Sara Meinders, Board Secretary

Regular Meeting January 10, 2022

The Board of Directors of the Forest City Community School District met for a regular meeting on January 10, 2022 at 6:00 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President, Gary Ludwig. Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, and Keila Buffington.  Absent: Kim Severson.  Keila Buffington attended electronically as it was inconvenient to do so otherwise.  Troy Thompson moved to approve the agenda, Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried. 

High School principal, Ken Baker, presented on teacher professional development, 2022-2023 school year preparations, Iowa Statewide Assessment of Student Progress (ISASP) results, iJag program, and Mr. Smith and the introduction of ‘Tracker’ the therapy dog.

Superintendent, Darwin Lehmann, presented an invitation from Iowa Association of School Boards (IASB) to a day on the hill and discussed the regular meeting time of day.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the December 13, 2021 regular meeting and January 3, 2022 special meeting, open enrollments, employee resignations, early retirement benefit requests, resignations, and donations.  After discussion, David Reese moved to approve all consent agenda items. Eric Kingland seconded the motion.  Ayes: six.  Nays: none.  Carried.

●     Employee Resignations: Dawn Plessel, Food Service; Anne Stene, FCHS Student Council Advisor (at the end of the school year); Amanda Shirk, Paraprofessional; and Inga Nelson, Custodian (at the end of the fiscal year).

●     Early retirement benefit requests with resignation at the end of the 2021-22 school year from the following teachers: Linda Putney, Mike Van Oort, Cathy Kruse.

●     Early retirement benefit request with intent to resign at the end of the 21-23 school year from the following teachers:  Gail McCarthy, Debra Kleveland, Dan Rosacker, Teresa Pietsch, and Murray Anderson.

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities.

Under new business, a reading of renewing board policies 210.1, 210.2, 210.3, 210.4, 210.5, 210.6, 210.7, 210.7R1, 210.8, 210.8E1, and 210.9 was read. Eric Kingland moved to approve the policies as presented. Troy Thompson seconded the motion. Ayes: six. Nays: none. Carried. Beth Clouse moved, Troy Thompson seconded for the second reading of Board Policies 403.7, 403.7R1, 403.7R2, 403.7E1, 403.7E2, 403.7E3 regarding the OSHA ETS to be tabled.   Ayes: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, and Troy Thompson.  Nays: Keila Buffington.  Carried. 

Secretary Meinders presented to the board a new Federal Funds Policies and Procedures manual as requested by the district auditor for compliance with federal requirements. Keila Buffington moved, Troy Thompson seconded for approval of the presented manual for district usage and guidance. Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented the board with an updated timeline for the solar project and other basic information in regards to the upcoming project.

Sup’t Lehmann informed the board that the Center for Disease Control (CDC) and the Iowa Department of Public Health (IDPH) have recently updated their isolation recommendations for persons testing positive with COVID-19 and isolation.  Troy Thompson moved, Eric Kingland seconded to approve the five (5) day isolation with the ability to return to school and/or work on day six (6) with the commitment to wear a mask until day ten (10). Ayes: six, Nays: none. Carried.

After reviewing the monthly financial statements. David Reese moved to approve the statements as presented. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.

After reviewing the monthly bills, Eric Kingland moved to approve the following for payment as presented. Troy Thompson seconded the motion.  Ayes: six.  Nays: none. Carried.

Troy Thompson motioned to adjourn the regular meeting. Eric Kingland seconded the motion.  Ayes: six.  Nays: none.  Carried.  The regular meeting adjourned at 7:14 p.m. 

   _________________________                                     __________________________         

     Gary Ludwig, President                                                      Sara Meinders, Board Secretary

Regular Meeting

February 14, 2022

The Board of Directors of the Forest City Community School District met for a regular meeting on February 14, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the Vice President, Keila Buffington. Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, and Keila Buffington, Kim Severson.  Absent: None. Gary Ludwig attended electronically as it was inconvenient to do so otherwise.  Troy Thompson moved to approve the agenda, Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried.  Member, Kim Severson, served as Board Secretary as Secretary Meinders was absent.

There were no reports from the president nor from administration. Sup’t, Darwin Lehmann, presented on Iowa High School Speech Association notice that Choral Reading were selected as Outstanding Performers at the State Large Group Contest, a letter from Jim Hayes, preliminary NIACC and Waldorf interest for next year, AEA Learning Online District Opt-In Program, and staff changes for 2022-23.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the January 10, 2022 regular meeting (with the correction to the voting in regards to tabling Board Policies 403.7 all members voted in favor of the motion), open enrollments, employee contracts, employee contract adjustments, employee resignations, donations, and an early graduation request.  After discussion, Troy Thompson moved to approve all consent agenda items. David Reese seconded the motion.  Ayes: seven.  Nays: none.  Carried.

●     Employee Contracts:

○        Effective 2022-23 School Year: Kari Wooldridge, Preschool Teacher; Slade Sifuentes, 4th Grade Teacher; Natalie Lindsay, High School Special Education; Brittany Milbrandt, Kindergarten Teacher; Katelyn Hunt, 4th Grade Teacher; Ryan Faught, Agriculture Teacher, FFA Advisor, & Assistant Wrestling Coach

●     Employee Contract Adjustments:  Marcy Hanson, Food Service, increase in hours

●     Employee Resignations:

○        Scott Riggen, Assistant Golf Coach

○        At the End of the 2021-22 School Year: Haley Hinrichs, Ag/FFA; Steve Hall, Paraprofessional; Marty Trees, Transportation; Jason Sopko, MS Football and Basketball Coach; Sarah Davis, High School English

○        No later than 9/16/22: Cathy Burke, Print Center

○        At the end of the 2022-23 School Year (May 2023): Glenda Keough, Food Service Director

In old business, Supt. Lehmann reviewed the 2022 Legislative Priorities. Troy Thompson moved, Beth Clouse seconded to pull Board Policies 403.7R1, 403.7R2, 403.7E1, 403.7E2 and 403.7E2 from the table.  Ayes: seven. Carried.  Troy Thompson moved to rescind these same board policies. Eric Kingland seconded, Ayes: seven. Carried.

Under new business, a reading of renewing board policies 211, 212, 212.1, 213, 213.1, 214, and 215 were read. David Reese moved to approve the policies as presented. Beth Clouse seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented to the Board the bids received for the District’s internet service provider. Eric Kingland moved, Beth Clouse seconded to continue with Winnebago Cooperative Telecom Association (WCTA) as the District’s internet provider.  Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented fee increases to student fees and school lunches for the 2022-23 school year. 

Troy Thompson moved to approve the fees as presented. Kim Severson seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented a resolution authorizing submission to SBRC for funding related to FY22 statewide voluntary preschool program increase enrollment in the amount of $32,521.50.  David Reese moved to approve the resolution, Eric Kingland seconded the motion. Ayes: seven. Nays: none. Carried.

Kim Severson moved, Beth Clouse seconded to approve the Worth County Development Authority (WCDA) budget for 2022-2023 as presented by Supt. Lehmann. Ayes: seven. Nays: none.

Sup’t Lehmann presented a newly drafted paraeducator certification plan which includes wage incentives for paraprofessionals who become licensed and/or hold a degree in the education field.   Beth Clouse moved to approve the paraeducator certification plan as presented. Troy Thompson seconded the motion. Ayes: seven. Nays: none.

David Reese moved, Eric Kingland seconded to set the time and date for a public hearing on a tile easement with Adam Lackore, adjacent land owner, as March 14, 2022 at 6:30 p.m.  Ayes: seven. Nays: none.

Sup’t Lehmann presented the finalized 2020-2021 audit report as prepared by District auditor Schnurr and Company, LLP. Eric Kingland moved to approve the audit as presented. David Reese seconded the motion. Ayes: seven. Nays: none. Carried

After reviewing the monthly financial statements. Kim Severson moved to approve the statements as presented. Beth Clouse seconded the motion.  Ayes: seven. Nays: none.  Carried.

After reviewing the monthly bills, Eric Kingland moved to approve the following for payment as presented. David Reese seconded the motion.  Ayes: seven.  Nays: none. Carried.

Troy Thompson motioned to adjourn the regular meeting. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The regular meeting adjourned at 7:25 p.m. 

   _________________________                                     ___________________________________         

     Keila Buffington, Vice-President                                      Kim Severson, Temporary Board Secretary

Public Hearing 

April 12, 2021 at 6:30 p.m. 

A public hearing of the Forest City Community School Board was called to order at 6:30 p.m. by Vice President Keila Buffington at the District Office, Forest City, Iowa. Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: None. Gary Ludwig attended electronically as it was inconvenient to do so otherwise.  The Vice President announced that this is the time, place and date to hold a public hearing on a conveyance of real property. There were no written nor oral comments. After discussion, Vice President declared the hearing closed at 6:31 p.m.

Regular Meeting

                                                                                                March 14, 2022

The Board of Directors of the Forest City Community School District met for a regular meeting on March 14, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the Vice President, Keila Buffington. Members present: David Reese, Eric Kingland, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: None. Gary Ludwig attended electronically as it was inconvenient to do so otherwise.  Beth Clouse moved to approve the agenda with an addition of item 6.K. District Developed Service Delivery Plan (DDSDP) as an action item.  Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried.  

Ken Baker, High School Principal, presented on professional development and a recent ‘what’s important to you day’, grading and assessments, May term, and future potential change to semesters.

Sup’t Lehmann shared dates for an upcoming shared work sessing with Central Springs Community School, new board member orientation, an update on the Top of Iowa Conference, and  correspondence from Connie Thompson regarding para wages.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the February 14, 2022 regular meeting, open enrollments, employee contracts, employee contract adjustments, employee resignations, donations, and an early graduation request.  After discussion, David Reese moved to approve all consent agenda items with the early graduation request being approved only once parental consent has been obtained. Eric Kingland seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

• Employee Contracts:

  • Tom Clarey, substitute and activity bus driver; Lacy Jerome, 8th grade girls track

  • Effective 2022-23 School Year: Hannah Vaughan, high school English teacher; Slade Sifuentes, asst. high school football coach; Keith Walker, 8th grade football coach

• Employee Contract Adjustments:  Sherri Lunning, increase in hourly wage; Laurie Wencl, increase in hourly wage

• Employee Resignations: 

  • At the End of the 2021-22 School Year: Jodi Fjeld, paraprofessional; Kamile Goepel, high school special education teacher, asst. girls track coach, and head cross country coach

In old business, Troy Thompson moved, Beth Clouse seconded to approve a resolution for conveyance of easement for the real property legally described as follows: The East Half (E1/2) of the Northwest Quarter (NW1/4) of the Northwest Quarter (NW1/4) of Section Thirty-Five (35), Township Ninety-eight (98) North, Range Twenty-four (24), West of the Fifth Principal Meridian, Winnebago County, Iowa, EXCEPT the East 281 feet of the North 387 feet thereof.

Supt. Lehmann reviewed the 2022 legislative priorities. 

Under new business, a reading of renewing board policies 216.1, 216.2, 216.3, and 217 were read. Troy Thompson moved to approve the policies as presented. Kim Severson seconded the motion. Aye:  seven. Nays: none. Carried.

Sup’t Lehmann presented to the Board an update to the pending solar project.

Sup’t Lehmann presented the employee contracts, wages, sub rates, and hiring bases for the 2022-23 fiscal year with an issue date of March 15, 2022 and a return date of April 5, 2022.  Troy Thompson moved to approve the contracts and wages as presented. Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Sec’y Meinders presented the proposed budget and taxes for the 2021-2022 budget and an amendment for the 2021-22 previously approved budget.  Kim Severson motioned to set the 2021-2022 budget public hearing and the 2021-2022 budget amendment public hearing for April 11th at 6:30 p.m. at the District Office. Troy Thompson seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Sup’t Lehmann presented a maintenance agreement for the John V. Hanson Center.  Troy Thompson motioned to approve the agreement as presented. Eric Kingland seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Sup’t Lehmann presented a billing service agreement with Timberline Billing Service for Medicaid reimbursement billings through June 30, 2025.  Eric Kingland motioned to approve the agreement as presented. Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried.

Sup’t Lehmann presented information on the Governor’s retention bonus plan which designates $1,000 of additional state funding to all full-time classroom teachers along with the District’s plan to use general fund dollars to pay all remaining teachers and staff a similar retention payment.  Troy Thompson motioned to approve the retention payment plan as presented. Kim Severson seconded the motion.  Ayes: six.  Nays: none.  Carried. David Reese abstained.

Sup’t Lehmann presented the renewal participation agreement with the Iowa Local Government Risk Pool Commission to pool risks and stabilize gas prices for public entities in conjunction with a Certified Natural Gas Provider. David Reese moved, Eric Kingland seconded to approve the agreement as presented from the management fund. Ayes: seven. Nays: none. Carried.

After reviewing the monthly financial statements. Troy Thompson moved to approve the statements as presented. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

After reviewing the monthly bills, Eric Kingland moved to approve the following for payment as presented. Beeth Clouse seconded the motion.  Ayes: seven.  Nays: none. Carried. 

The District Developed Service Delivery Plan (DDSDP) working committee members were presented to the Board for approval.  David Reese moved, Kim Severson seconded the motion, to approve committee members as: Darwin Lehmann, Ken Baker, Zach Dillavou, Brad Jones, Ryan Eastvold, Ryan Smith, Mark Jenkins, Victoria Arenas, Mallory Ziesmer, Jen Eastvold, Samantha Bartlett, Allison Bailey, Russ Lietz, Kristin Schmidt, Dustin Reese, and Dr. Beverly Plagge.  Ayes: seven.  Nays: none. Carried.

Eric Kingland motioned to adjourn the regular meeting. Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The regular meeting adjourned at 8:43 p.m.  

   _________________________                            ___________________________________          

     Keila Buffington, Vice-President                       Sara Meinders, Board Secretary

Public Hearing 

April 11, 2022 at 6:30 p.m. 

A public hearing of the Forest City Community School Board was called to order at 6:30 p.m. by President Gary Ludwig at the District Office, Forest City, Iowa. Members present: David Reese, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Eric Kingland. The President announced that this is the time, place and date to hold a public hearing on the 2022-23 Annual Budget and the 2021-22 Budget Amendment. There were no written nor oral comments. After discussion, President Ludwig declared the hearing closed at 6:31 p.m.

Regular Meeting

                                                                                                       April 11, 2022

The Board of Directors of the Forest City Community School District met for a regular meeting on April 11, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: David Reese, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Eric Kingland.  Keila Buffington moved to approve the agenda. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.  

Chad Moore, Asst High School Principal and Activities Director, presented on some potential changes to the Top of Iowa Conference which would go into effect for the 2023-2024 school year.

Sup’t Lehmann shared  the results of the annual academic banquet, Dexter Baker obituary, Student Exchange Visitor Program, Iowa High School Speech Association letter, thank you card from Sandy Wagner, Radon Testing Results, American Farmers Grow (Bayer Fund) donation of $10,000 (Adam Helm and Adam Lackore), approximately $57,000 Computer Science grants have been received, and Hall of Fame plans.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the March 14, 2022 public hearing and regular meeting, open enrollments, employee contracts, employee contract adjustments, employee resignations, donations, and employee sick leave bank requests.  After discussion, Troy Thompson moved to approve all consent agenda items. David Reese seconded the motion.  Ayes: six.  Nays: none.  Carried. 

Employee Contracts:

Christopher Wellendorf, Assistant Food Service Director (June start)

Steve Staudt, Assistant Golf (2022 season, one year non-renewable contract)

2022-23 Contract: Caleb Hovenga, High School Special Education Teacher and Endorsement Agreement; Griffin Meadors, MS/HS Instrumental Music Instructor, HS Band Advisor, and Summer 2022 Band; Ryan Frederich, MS/HS E-Sports Coach; and Hannah Vaughan, Assistant Drama

Employee Contract Adjustments:  Merriya Ruiter, .5 to 1 Yearbook Advisor for 2022-23 and Dawn Rutt, Shared Summer Band 2022 to Assistant Summer Band 2022

Employee Resignations: 

At the End of the 2021-22 School Year: Cory Schmitt, MS/HS Instrumental Music Instructor, HS Band Advisor, and Summer 2022 Band

In old business, Supt. Lehmann reviewed the 2022 legislative priorities. 

David Reese moved, Troy Thopmpson seconded to approve the 2022-2023 Annual Budget as published. Ayes: six. Nays: None. Carried. The 2022-23 budget is set at $24,821,598 in total spending with a proposed property tax rate of 11.03151 per $1,000 taxable valuation, a decrease of 0.07539 from the current year total levy rate of 11.10690.

Keila Buffington moved, Beth Clouse seconded to approve an amendment to the 2021-2022 Annual Budget as published. Ayes: six. Nays: None. Carried. The 2021-2022 budget amendment  increased instructional spending by $95,000 and non instructional spending by $40,000 for a total increase to spending of $135,000 for overall total expenditures of $18,964,280.

Under new business, a reading of renewing board policies 300, 301.1, 302.1, 302.2, 302.3,302.4, 302.5, 302.6, 302.7, and 302.8 were read. A new reading of policy 209.2 was presented and new policy 409.2R3FC was presented.  Keila Buffington moved to approve the policies as presented. Troy Thompson seconded the motion. Aye:  six. Nays: none. Carried.

Sup’t Lehmann presented the District Developed Service Delivery Plan for approval.  Troy Thompson moved to approve the contracts and wages as presented. Keila Buffington seconded the motion.  Ayes: six.  Nays: none.  Carried.

Sup’t Lehmann presented a memorandum of understanding with the Forest City Education Association.  Beth Clouse motioned to approve the agreement as presented. Troy Thompson seconded the motion.  Ayes: six.  Nays: none.  Carried.

After reviewing the monthly financial statements. Keila Buffington moved to approve the statements as presented. David Reese seconded the motion.  Ayes: six.  Nays: none.  Carried. 

After reviewing the monthly bills, Troy Thompson moved to approve the following for payment as presented. Beth Clouse seconded the motion.  Ayes: six.  Nays: none. Carried. 

Troy Thompson motioned to adjourn the regular meeting. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.  The regular meeting adjourned at 7:49 p.m.  

The Board of Directors of the Forest City Community School District met for a regular meeting on May 9, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: David Reese, Eric Kingland, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Beth Clouse. Keila Buffington moved to approve the agenda. Kim Severson seconded the motion.  Ayes: six.  Nays: none.  Carried.  

Administrative Reports:

Assistant principal and activities director Chad Moore updated the board on the future for girls wrestling. Beth Clouse entered the meeting at 6:33 p.m.

Elementary principal Brad Jones presented on the elementary concerts, Waldorf football players and “High-Five Fridays”, creating memories in the elementary, parent nights, and assessments.

High school principal Ken Baker presented graduation plans, assessments, and the alternative school.

Sup’t Lehmann provided an update on the year end schedule(s) and the upcoming retirement tea.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the April 11, 2022 regular meeting and April 18, 2022 work session, employee contracts, employee contract adjustments, employee resignations, and donations.  After discussion, Troy Thompson moved to approve all consent agenda items. Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

Employee Contracts:

Jeff Clemens and DJ Wolfram, full-time custodial staff with sub bus driving

2022-23 Contracts: Lourdes Valdez, paraprofessional; Hannah Vaughn, 0.5 Asst Drama; Courtney Rogne, 6th grade teacher

Teacher Leadership Compensation, end of year payments

Summer School contracts and wages

Employee Contract Adjustments:  Cassandra Schulze, transfer from paraprofessional to elementary secretary/assistant; Jason Weiss, decrease in custodial days to 180 per year; Heather Kluver, transfer from assistant business manager to print center technician; Laurie Wencl, wage adjustment

Employee Resignations: 

At the End of the 2021-22 School Year: Aleysha Brandt, elementary special education teacher; Justin Uhlenhopp, middle school science and softball (after 2022 season)

In old business, Supt. Lehmann reviewed the 2022 legislative priorities. 

Under new business, a reading of renewing board policies 303.1, 303.2, 303.3, 303.4, 303.5, 303.6, 303.7, 303.8, 303.9 were read. A second reading of new policy 409.2R3FC was presented Troy Thompson moved to approve the policies as presented. Kim Severson seconded the motion. Ayes: seven.  Nays: none. Carried.

A multi-year memorandum of understanding with iJAG was presented for the 2022-23 school year.  Eric Kingland moved, Troy Thompson seconded to approve the memorandum as presented.  Ayes: seven.  Nays: none. Carried.

Kim Severson moved, Beth Clouse seconded to approve the continuation of the following sharing agreements for the 2022-23 school year: Superintendent to Central Springs, 50%; Business Manager to North Iowa, 20%; Human Resources from North Iowa, 20%; Media Specialist to Northwood, 12 days; Communications Director to Central Springs, as needed.

The Specialty Underwriter (SU Insurance) equipment breakdown insurance renewal for the 2022-23 school year was presented with the addition of the optional heating, ventilation, and air conditioning (HVAC) coverage. Troy Thompson moved, David Reese seconded to approve the renewal for one year as presented.  Ayes: seven.  Nays: none. Carried.

The annual open enrollment transportation agreements between neighboring districts was presented.  Keila Buffington moved, Kim Severson to approve the miles per district noting no changes from the previous year.  Ayes: seven.  Nays: none. Carried.

Eric Kingland moved, Beth Clouse seconded to approve Bruce Kluver and Steve Olson to the Forest City Community School District Hall of Fame as recommended by the Hall of Fame Committee.  Ayes: seven.  Nays: none. Carried.

Eric Kingland moved, David Reese seconded the continuation of IXL services for a three year contract with IXL to begin July 2022.  Ayes: seven.  Nays: none. Carried.

President Ludwig reviewed the list of Forest City High School graduates. After discussion, Troy Thompson moved to approve the list of graduates for the Class of 2022 contingent upon meeting the graduation requirements established by the Board of Education. Keila Buffington seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented the 28E.3 agreement for the North Iowa Therapeutic Instructional Consortium and Four Oaks for the 2022-23 school year.  Beth Clouse  moved, Troy Thompson seconded to approve the renewal for as presented but noting the Forest City School District will be the fiscal agent instead of Garner-Hayfield as listed.  Ayes: seven.  Nays: none. Carried.

Troy Thompson moved, Eric Kingland seconded to waive the last day of school (May 31st) for all students as the instructional hours requirements as required by the Iowa Department of Education will have been met making the official last day May 27, 2022.  Ayes: seven. Nays: none. Carried.  May 31st will be a contract day for all staff previously contracted to work on this day.

Sup’t Lehmann and Sec’y Meinders (on behalf of the entire Forest City Community School Community) expressed a thank you to all school board members for their service to the district in honor of May being School Board Recognition month.

After reviewing the monthly financial statements. Keila Buffington moved to approve the statements as presented. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

After reviewing the monthly bills, Troy Thompson  moved to approve the following for payment as presented. Eric Kingland seconded the motion.  Ayes: seven.  Nays: none. Carried. 

David Reese moved, Kim Severson seconded to enter into closed session to evaluate the superintendent and board secretary pursuant to Iowa Code 21.5(1)(i). Ayes: seven.  Nays: none. Carried.  The time was 7:15 p.m.  At 9:14 p.m., President Ludwig declared the closed session was to end and return to regular session.

Kim Severson motioned to adjourn the regular meeting. David Reese seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 9:15 p.m.  

   Gary Ludwig, President                                     Sara Meinders, Board Secretary

The Board of Directors of the Forest City Community School District met for a regular meeting on June 13, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Beth Clouse, Eric Kingland, and David Reese. Keila Buffington moved to approve the agenda. Troy Thompson seconded the motion.  Ayes: four.  Nays: none.  Carried.  In Secretary Sara Meinders absence, Kim Severson acted as the temporary secretary.

Administrative Reports:

●         Ken Baker, High School Principal, presented on career and college planning for students, May term, and handbook changes.

●        Sup’t Lehmann shared an update on the Lincoln McCormick program, NIACC plaque, and commencement flier.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the May 9, 2022 regular meeting (with the correction in employee contracts whereas DJ Wolfram was approved for Head Cross Country Coach; Assistant Girls Track Coach, and 8th Grade Boys Basketball Coach in addition to the listed custodial and substitute bus position), employee contracts, employee contract adjustments, and donations.  After discussion, Troy Thompson moved to approve all consent agenda items. Kim Severson seconded the motion.  Ayes: four.  Nays: none.  Carried.

●     Employee Contracts:

○        Shannon Gassman, HS Special Education Teacher; Elizabeth Gann, Administrative Assistant; Rick Grunhovd, Assistant Transportation Director Supplemental Contract; Samantha Holt, Elementary Paraprofessional

●     Employee Contract Adjustments: Barb Determann, 8.5 to 7.5 hours per day; Angel Clarey, transfer to paraprofessional

In old business, Supt. Lehmann reviewed the 2022 legislative priorities.

Under new business, a reading of renewing board policies 304.1, 304.2, 305, 306, 308FC were read. Proposed changes to policy 710.4, 200.3, 802.4, and replacing 802.4R1 and 802.R2 with new policy 802.4FC.  New policies 710.1E1, 710.1E2, and 710.R1 were also read. ­­­­­­­­­­­­­­­­­Keila Buffington moved to approve the policies as presented. Troy Thompson seconded the motion. Ayes: four.  Nays: none. Carried.

Sup’t Lehmann presented the following handbooks for their annual review and updates: preschool, elementary, middle school, high school, and employee.  Kim Severson moved, Troy Thompson seconded to approve handbooks as presented. Ayes: four. Carried.

Sup’t Lehmann presented renewing agreements with North Iowa Area Community College (NIACC) for the 2022-23 school year for Concurrent Enrollment Career Link Programs and Courses and Entrepreneurship Academy. Troy Thompson moved, Keila Buffington seconded to approve the agreements with NIACC as presented. Ayes: four. Carried.

Sup’t Lehmann presented a renewing agreement with Turning Leaf Counseling for services in the 2022-23 school year.  Troy Thompson moved, Keila Buffington seconded to approve agreement as presented. Ayes: four. Carried.

Sup’t Lehmann presented a new agreement between North Iowa Therapeutic Consortium, Garner-Hayfield-Ventura Community School District, Forest City Community School District and Four Oaks Family and Children’s Services for the 2022-23 school year listing Forest City Community School District as the fiscal agent.  Kim Severson moved, Keila Buffington seconded to approve agreement as presented. Ayes: four. Carried.

The district’s My Academic Plan (MAP) was reviewed.  Troy Thompson moved, Keila Buffington seconded to approve the plan as presented. Ayes: four. Carried.

After reviewing the monthly financial statements. Troy Thompson moved to approve the statements as presented. Keila Buffington seconded the motion.  Ayes: four.  Nays: none.  Carried.

After reviewing the monthly bills, Keila Buffington moved to approve the list for payment as presented. Troy Thompson seconded the motion.  Ayes: four.  Nays: none. Carried.

Keila Buffington moved, Kim Severson seconded to enter into closed session to evaluate the superintendent and board secretary pursuant to Iowa Code 21.5(1)(i). Ayes: four.  Nays: none. Carried.  The time was 7:18 p.m.  At 7:57 p.m., President Ludwig declared the closed session was to end and return to regular session.

Troy Thompson motioned to adjourn the regular meeting. Keila Buffington seconded the motion.  Ayes: four.  Nays: none.  Carried.  The meeting adjourned at 7:57 p.m. 

   _________________________                                     ___________________________________         

   Gary Ludwig, President                                                        Kim Severson, Temporary Board Secretary

Work Session

April 4, 2023 at 6:15 p.m.

The Board of Directors of the Forest City Community School District met for a work session on April 4, 2023 at 6:15 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Beth Clouse, Troy Thompson, Eric Kingland, Keila Buffington, and Kim Severson. Absent: None.

Keila Buffington moved to approve the agenda. Troy Thompson seconded the motion Ayes: seven.  Nays: none.  Carried.

Iowa Associations of School Board representative, Siobhan Schneider, presented to the board and facilitated discussions in regard to board governance.

Troy Thompson motioned to adjourn the regular meeting. Eric Kingland seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 8:12 p.m. 

   _________________________                                 ___________________________________          

   Gary Ludwig, President                                            Sara Meinders, Board Secretary

he Board of Directors of the Forest City Community School District met for a regular meeting on July 11, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Beth Clouse, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Eric Kingland

Keila Buffington moved to approve the agenda. Troy Thompson seconded the motion with the addition of item 6.h. “Online Auction Consignment Agreement with JRT Sales, LLC and K-Bid”.  Ayes: six.  Nays: none.  Carried.  In Secretary Sara Meinders absence, Kim Severson acted as the temporary secretary.

Administrative Reports:

●         Zach Dillavou, Middle School Principal, presented on professional development plans for 2022-23, writing focus, and ACHIEVE training.

●        Sup’t Lehmann shared an update on summer cleaning and maintenance, RSAI legislative summary, and safety funding.

Sup’t Lehmann reviewed the following consent agenda items: minutes of the June 13, 2022 regular meeting, open enrollments, employee contracts, donations, financial statements, and bills.  After discussion, Troy Thompson moved to approve all consent agenda items. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.

●     Employee Contracts:

○        Jeri Edel, 2021-22 Algebra I online course; Parker Eaton, MS Science Teacher; Breanne Johnson, Paraprofessional

There was no old business discussed.

Under new business, second readings of board policies 710.1E1, 710.1E2, 710.R1, 802.4FC were read. Proposed changes to policies 203, 402.2, 501.3, 505.5, 501.14, 501.15, 804.7, 804.7R1, 901 were also read. Troy Thompson moved to approve the policies as presented. Kim Severson seconded the motion. Ayes: six.  Nays: none. Carried.

Sup’t Lehmann presented a list of 2023 Legislative Priorities as established by the Iowa Association of School Boards. Keila Buffington moved, David Reese seconded to accept the following priorities most important to the Forest City CSD Board of Education: 1) Supplemental State Aid (Resolution #20); 2) Add Voucher Policy; 3) Teacher Recruitment & Licensure (Resolution #16); 4) Mental Health (Resolution #8).

Ayes: six. Nays: none. Carried.

Troy Thompson moved, Beth Clouse seconded to purchase a 2023 IC CD 77 passenger school bus from Hoglund Bus Company for $118,899 with anticipated delivery date by August 1, 2022.  Ayes: six. Nays: none. Carried.

Kim Severson moved, Troy Thompson seconded to adjust the following fees for the 2022-23 school year:

·$17.00 Middle School Yearbooks, due to increased print cost

·$4.15 adult lunch meal price, due to the Iowa Department of Education requiring that adult lunch meal prices need to be at minimum $4.1275. Ayes: six. Nays: none. Carried.

Beth Clouse moved, Keila Buffington seconded to approve a continuing memorandum of understanding with North Iowa Community Action Organization to operate the Head Start program for the 2022-2023 school year.  Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented the building professional development plans for 2022-23.   Troy Thompson moved, David Reese seconded to approve as presented. Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented a new copier lease agreement with Access Systems for seven new units district wide to replace out of date units.  Troy Thompson moved, Keila Buffington seconded to approve the five-year lease agreement as presented to Access Systems for $944.98 per month. Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented an agreement with JRT Sales, LLC & K-BID to sell obsolete district equipment via their online auction consignment. Kim Severson moved, Beth Clouse seconded to approve as presented. Ayes: six. Nays: none. Carried.

Keila Buffington motioned to adjourn the regular meeting. David Reese seconded the motion.  Ayes: six.  Nays: none.  Carried.  The meeting adjourned at 7:49 p.m. 

   _________________________                                     ___________________________________         

   Gary Ludwig, President                                                        Kim Severson, Temporary Board Secretary

The Board of Directors of the Forest City Community School District met for a regular meeting on August 8, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Eric Kingland, Beth Clouse, Troy Thompson and Kim Severson.  Absent: Keila Buffington

Troy Thompson moved to approve the agenda. Eric Kingland seconded the motion Ayes: six.  Nays: none.  Carried.  Keila Buffington entered the meeting at 6:32 p.m.

Administrative Reports:

●        Brad Jones, Elementary School Principal, presented on new staff, playground usage and facility updates.

●       Zach Dillavou, Middle School Principal, presented on back to school planning, new staff, and facility updates.

●       Ken Baker, High School Principal, presented on new faculty, facility updates, and student enrollment with Waldorf and NIACC.

●       Sec’y Meinders shared the financials for the month of July along with a summary of the district office responsibilities for the month.

●       Sup’t Lehmann reviewed student open enrollment procedures, government census review, IASB Convention, storm damage, fall sports, and upcoming Hall of Fame luncheon.

The following consent agenda items were reviewed: minutes of the July 11, 2022 regular meeting, open enrollments, employee contracts, donations, financial statements, and bills for payment.  After discussion, Keila Buffington moved to approve all consent agenda items. Beth Clouse seconded the motion.  Ayes: seven.  Nays: none.  Carried. Troy Thompson abstained.

●     Employee Contract Adjustments: Ryan Faught, Summer FFA/Ag Instructor

●     Employee Resignations: Cynthia Nelson, ELL Assistant; Breanne Johnson, Paraprofessional

There was no old business discussed.

Under new business, second readings of board policies 804.7 and 804.7R1 were read. Scheduled review and proposed changes to policies 400, 401.1, 401.2, 401.2, 401.4, 401.5, 401.5R1 and 401 were also read. Kim Severson moved to approve the policies as presented. David Reese seconded the motion. Ayes: seven.  Nays: none. Carried.

A resolution to transfer $55,000 in funds from the General Fund to the Activity Fund was presented. David Reese moved to approve the proposed resolution, Troy Thompson seconded the motion. Ayes: seven. Nays: none. Carried.

An Early Retirement Plan for the licensed staff of the Forest City Community School District specifying eligibility as being a licensed staff member for the past 10 consecutive years and having reached the age of fifty-five at the time of retirement and having previously indicated their intent to retire at the end of the 2022-23 school year. Troy Thompson moved to approve the Early Retirement Plan as presented.  Kim Severson seconded the motion. Ayes: seven. Nays: none. Carried. 

Glenda Keough and Chris Wellendorf from the Nutrition Department presented on the success of the summer meals program and plans for the 2022-23 school year.

Sec. Meinders asked that the depository banks be set as Manufacturer’s Bank and Trust with a depository limit of $14,000,000. After discussion, Keila Buffington moved to approve depositories as presented. Troy Thompson seconded the motion. Ayes: seven. Nays: none. Carried.

A service agreement with Schnurr & Company, LLP for audit scope and objectives for the upcoming 2022 financial review and audit was presented.  After discussion Troy Thompson moved to approve the service agreement as presented. Kim Severson seconded the motion. Ayes: seven. Nays: none. Carried.

Troy Thompson moved, Beth Clouse seconded to approve a bill of sale with the Winnebago Historical Society to purchase unused portable bleachers from the District.   Ayes: seven. Nays: none. Carried.

Keila Buffington moved, Eric Kingland seconded to approve the Summit-Tribune as the Board’s official publication for the 2022-2023 school year.  Ayes: seven.  Nays: none.  Carried.

Eric Kingland moved, Beth Clouse seconded to approve to approve Tom Montgomery as Level I Investigator, Ross Eiden as the Level I alternate investigator, and Level II investigator as Steve Hepperly for the 2022-23 school year. Ayes: seven. Nays: none. Carried.

Eric Kingland moved, Troy Thompson seconded to approve Ahlers & Cooney as the District’s legal counsel.  Ayes: seven.  Nays: none.  Carried.

Keila Buffington moved, Kim Severson seconded to approve a bill of sale with the Garner-Hayfield-Ventura Community School District to purchase unused middle school football helmets from the District.  Ayes: seven. Nays: none. Carried.

Troy Thompson motioned to adjourn the regular meeting. Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 7:37p.m. 

   _________________________                                 ___________________________________         

   Gary Ludwig, President                                             Sara Meinders, Board Secretary

The Board of Directors of the Forest City Community School District met for a regular meeting on September 12, 2022 at 6:30 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Eric Kingland, Beth Clouse, Troy Thompson, Keila Buffington, and Kim Severson.

Keila Buffington moved to approve the agenda. Beth Clouse seconded the motion Ayes: seven.  Nays: none.  Carried. 

Administrative Reports:

•  Brad Jones, Elementary School Principal, presented on Spring ISASP Results, Fall SAEBRS assessment, math curriculum review, intervention blocks, and PBIS updates.

• Ken Baker, High School Principal, presented on professional development activities, transition to semesters, special education student transition success, and apprenticeships.

• Sec’y Meinders shared the financials for the month of August along with a summary of the district office responsibilities for the month, Para educator certification update, and the exit review for the recently completed financial audit.

• Sup’t Lehmann reviewed ffa test plot updates, student open enrollment procedures, online auction results, automated past due and lunch messaging from school messenger, board packet overview, girls wrestling program update, IHSAA Letter, IASB Convention, thank you cards, RSAI membership, IASB membership, and school permit request.

The following consent agenda items were reviewed: minutes of the August 8, 2022 regular meeting, open enrollments, employee contracts and resignations, donations, early graduation request, employee lane changes, financial statements, and bills for payment.  After discussion, Troy Thompson moved to approve all consent agenda items. Keila Buffington seconded the motion.  Ayes: seven.  Nays: none.  Carried. 

• Employee Contracts:

  • Lydia Thompson, ELL Assistant; Natalie Dirks, Elementary Paraprofessional; Patti Strukel, Assistant Girls Basketball; Steve Staudt, Assistant Golf

• Employee Contract Adjustments:

  • Sherri Lunning, increase in hourly wage; Mary Espelien, increase in hours; Lulu Valadez, increase in hourly wage and hours; Tammy Krieger, decrease in hours; Scott Bjelland, decrease in hours; Rhonda Eser, increase in hourly wage; Courtney Rogne, adjust from MA to MA+30

• Employee Resignations:

  • Amy Meinecke, Paraprofessional

• Employee Lane Changes:

  • Michael Bohl, BA+15 to MA; Jason Crail, BA to BA+15; Jaralyn Pickar, BA to MA; Renee Sorensen, BA to BA+30; Joshua Sparrgrove, BA+15 to MA; Alexa Sundermann, BA to BA+15; Thomas Treloar, BA to BA+15; Keith Walker, MA to MA+30.

There was no old business discussed.

Under new business, scheduled review and proposed changes to policies 401.7, 401.8, 401.8R1FC, 401.9, 401.10, 401.11, 401.12, 401.12R1, 401.13, 401.13R1, 401.14 read. Troy Thompson moved to approve the policies as presented. Keila Buffington seconded the motion. Ayes: seven.  Nays: none. Carried.

A resolution to consider continued participation in the Instructional Support was presented. Keila Buffington moved to approve the proposed resolution; Kim Buffington seconded the motion. Ayes: seven. Nays: none. Carried.

The 2022-23 Forest City Education Association Seniority List was presented for annual review and approval. Beth Clouse moved to approve the list as presented; Keila Buffington seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented to the board the District’s Return to Learn Plan.  Troy Thompson moved to approve the plan as presented, Eric Kingland seconded the motion. Ayes: seven. Nays: none. Carried.

A resolution to create an agency fund was presented. Kim Buffington moved to approve the proposed resolution; Troy Thompson seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented an updated list for available Level 2 Investigators as approved by the Iowa Area Education Agencies.  Keila Buffington moved to approve the updated list of investigators for the 2022-23 school year; Troy Thompson seconded the motion. Ayes: seven. Nays: none. Carried.

Sup’t Lehmann presented a strategic staffing plan for the 2023-24 school year and beyond to improve in the areas of student achievement and recruitment/retention of teachers. 

Eric Kingland moved to approve the strategic staffing plan as presented; Kim Severson seconded the motion. Ayes: five (David Reese, Eric Kingland, Gary Ludwig, Keila Buffington, Kim Severson). Nays: two (Beth Clouse and Troy Thompson). Carried.

Board and Superintendent goals were reviewed focusing on curriculum (student achievement), staffing (retain and recruit), and financial areas for the school district. Troy Thompson moved to approve the board and superintendent goals as presented; David Reese seconded the motion. Ayes: seven. Nays: none. Carried.

October meeting topics were discussed.  A work session will be held prior to the regular meeting at 5:45 pm in the middle school computer science room.

Troy Thompson motioned to adjourn the regular meeting. Kim Severson seconded the motion.  Ayes: seven.  Nays: none.  Carried.  The meeting adjourned at 8:36 p.m.  

   Gary Ludwig, President                       Sara Meinders, Board Secretary

Public Hearing

October 10, 2022 at 6:30 p.m.

A public hearing of the Forest City Community School Board was called to order at 6:30 p.m. by President Gary Ludwig at the District Office, Forest City, Iowa. Members present: David Reese, Beth Clouse, Gary Ludwig, Troy Thompson, Keila Buffington, and Kim Severson.  Absent: Eric Kingland. The President announced that this is the time, place and date to hold a public hearing on its Resolution to Consider Continued Participation in the Instructional Support Program. There were no written nor oral comments. After discussion, President Ludwig declared the hearing closed at 6:31 p.m.

Regular Meeting

                                                                                                       October 10, 2022

The Board of Directors of the Forest City Community School District met for a regular meeting on October 10, 2022 at 6:31 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Beth Clouse, Troy Thompson, Keila Buffington, and Kim Severson. Absent: Eric Kingland.

Troy Thompson moved to approve the agenda with the addition of item 6.k. Update to Job Description 2.50 Dean of Students to Director of Student Support and Technology Integration and removing employee contracts for Director of Student Support and Technology Integration and contract for Executive Director of Teaching and Learning from 4.0 Consent Agenda to item 5.a. Old Business.   Beth Clouse seconded the motion Ayes: six.  Nays: none.  Carried.

Administrative Reports:

• Zach Dillavou, Middle School Principal, presented on professional development goals and plans, and student presentations.
• Sec’y Meinders shared the financials for the month of September along with a summary of income surtax in the current year budget and the upcoming process of redistricting of director districts as required due to the 2020 census.
• Sup’t Lehmann reviewed the upcoming IASB Convention, Certified Enrollment update, and mascot petition.

The following consent agenda items were reviewed: minutes of the September 12, 2022 regular meeting, open enrollments, employee contracts and resignations, donations, sick leave bank requests, financial statements, and bills for payment.  After discussion, Troy Thompson moved to approve all consent agenda items. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.

• Employee Contracts:  Kimberly Redenius, Bus Route Driver; Julie Sherwood, Bus Driver and Maintenance; Levi Nettleton, Archery
• Employee Resignations: Tom Clarey, Archery; Micahel Bohl, Archery

In old business, Kim Severson moved, Keila Buffington seconded to approve new employment contracts for Mike Van Oort as Director of Student Support and Technology Integration for the remainder of 2022-23 school year and Zachary Dillavou as Executive Director of Teaching and Learning for the 2023-24 school year.  Ayes: five. Nays: Beth Clouse. Carried.

Under new business, scheduled review and proposed changes to policies 402.1, 402.2, 402.3, 402.4, 402.6 was read with policies 502.10 being revised and 502.10R1FC being rescinded.  Troy Thompson moved to approve the policies as presented. David Reese seconded the motion. Ayes: six.  Nays: none. Carried.

A memorandum of understanding (MOU) between the Forest City Education Association (FCEA) and the Forest City Board of Education was presented in regards to an adjustment to compensation for unused personal days.  Troy Thompson moved to approve the MOU as presented. Kim Severson seconded the motion. Ayes: six.  Nays: none. Carried.

Sup’t Lehmann presented a cooperative sharing agreement for girl’s wrestling.  Troy Thompson moved to approve the sharing agreement as presented. Kim Severson seconded the motion. Ayes: six.  Nays: none. Carried.

Sec’y Meinders presented an investment plan for additional funds on hand to maximize interest income for the remaining 2022-23 fiscal year and beyond.  Keila Buffington moved to approve the investment plan as presented. Kim Severson seconded the motion. Ayes: six.  Nays: none. Carried. 

Sec’y Meinders presented the recently submitted Annual Transportation Report (ATR) as submitted to the Iowa Department of Education for the 2021-22 fiscal year.

Sec’y Meinders presented the 2021-22 Special Education Supplement (SES) as submitted to the

Iowa Department of Education along with a request to the School Budget Review Committee (SBRC) for allowable growth due to the negative special education balance. Beth Clouse moved to approve the SBRC request of $791,022.08 in allowable growth as presented. Keila Buffington seconded the motion. Ayes: six. Nays: none. Carried.

Sec’y Meinders presented the district’s 2021-22 Annual Financial Health Report along with a summary of the recently submitted Certified Annual Report (CAR) to the Iowa Department of Education. Kim Severson moved to approve the financial health analysis as presented. Troy Thompson seconded the motion. Ayes: six. Nays: none. Carried.

A resolution to consider continued participation in the Instructional Support was presented. Keila Buffington moved to approve the proposed resolution; David Reese seconded the motion. Ayes: six. Nays: none. Carried.

Sup’t Lehmann presented an action plan for the district to switch from trimesters to semesters for the 2023-24 school year to better align with educational requirements and educational partners.  Keila Buffington moved to approve the transition to semesters next school year; Troy Thompson seconded the motion. Ayes: six. Nays: none. Carried.

Marcia Tweeten, citizen, who had requested time to address the board in regards to a concern with administration and strategic hiring plan but was unable to attend the meeting.  Jason Blaser, Forest City Education Association President, requested to speak on the agenda topic and was allowed to address the board.

Troy Thompson moved, Keila Buffington seconded to approve the change in title to job description 2.50 from Dean of Students to Director of Student Support and Technology Integration. Ayes: six. Nays: none. Carried.

November meeting topics were discussed.  A work session will be held prior to the regular meeting at 5:45 p.m. in the middle school computer science room.

Troy Thompson motioned to adjourn the regular meeting. Beth Clouse seconded the motion.  Ayes: six.  Nays: none.  Carried.  The meeting adjourned at 8:40 p.m. 

The Forest City CSD Board of Education will go into an exempt session to discuss planning steps for the negotiation process with the Forest City Education Association according to Iowa Code 20.17(3).

   _________________________                                 ___________________________________         

   Gary Ludwig, President                                             Sara Meinders, Board Secretary

The Board of Directors of the Forest City Community School District met at the Middle School Computer Science Classroom for a tour and demonstration of the Esports program as directed by Instructor Ryan Friederich.

The Board of Directors of the Forest City Community School District met for a regular meeting on September 14, 2022 at 6:31 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Eric Kingland, Beth Clouse, Troy Thompson, and Kim Severson. Absent: Keila Buffington.  Kim Severson attended the meeting electronically as it was inconvenient to do so otherwise.

Troy Thompson moved to approve the agenda. Beth Clouse seconded the motion Ayes: six.  Nays: none.  Carried. 

Administrative Reports:

• High School Principal, Ken Baker, introduced FFA Advisor Ryan Faught along with ten (10) members of the Forest City FFA Chapter. Members presented to the board about their FFA Chapter and the many events and activities they are involved in.

• High School Principal, Ken Baker, introduced high school special education teacher Ryan Smith and Tracker. Tracker is a therapy dog that has been recently certified by Alliance of Therapy Dogs (ATD) to provide services to our students.

• High School Principal, Ken Baker, presented on professional development, school report card, and new signage in the high school entryway.

• Elementary Principal, Brad Jones, presented on fall celebrations, Veterans Day program, preschool support, high five Fridays, guiding coalition decisions, and school report card.

• Sec’y Meinders shared the financials for the month of October along with an update to the monthly SAVE deposit from the Iowa Department of Revenue, updates from the District Office, document imaging, and upcoming tasks. 

• Sup’t Lehmann reviewed recurring payments now available to parents, thank you from Central Spring CSD, Community Partnership Awards Program, social media initiatives, and recognition of the Iowa School Performance Profile.

The following consent agenda items were reviewed: minutes of the October 10, 2022 public hearing and regular meeting, open enrollments, employee contracts and resignations, donations, sick leave bank requests, early graduation requests, requests for resignation and early retirement at the end of the 2022-23 school year, student discipline agreement, financial statements, and bills for payment.  After discussion, Troy Thompson moved to approve all consent agenda items. Eric Kingland seconded the motion.  Ayes: six.  Nays: none.  Carried. 

• Employee Contracts:  Jason Crail, Middle School History Club & Middle School Concessions; Breanne Johnson, Elementary Paraprofessional

• Employee Resignations: Laurie Wencl, Paraprofessional (end of school year)

• Request(s) for Resignation and Early Retirement at the end of the 2022-23 School Year: Teresa Pietsch, K-12 Media; Lori Rollefson, 1st Grade Teacher; Kristeen Johnson, Elementary Reading Specialist; Debra Kleveland, Title I Teacher; Murray Anderson, High School Social Studies; Dan Rosacker, Middle School Guidance; Gail McCarthy, Middle School Special Education

There was no old business discussed.

Under new business, scheduled review and proposed changes to policies 403.1, 403.2, 403.3, 403.3R1, 403.3E1, 403.4 read with policies 401.14, 402.2, 408.1, 601.2, 602.1, 602.2, 602.3,605.1, 605.1R1, 605.2, 605.3, 605.3R1, 605.3E1, 605.3E2, 605.3E3, 605.3E4, 605.4, 605.5, 606.3R1FC, 606.3R2FC, 606.3R3FC, 606.3E1FC, 606.3E2FC, 802.4, being revised and/or added.  Beth Clouse moved to approve the policies as presented. Troy Thompson seconded the motion. Ayes: six.  Nays: none. Carried.

Troy Thompson moved, Kim Severson seconded to approve the continued sharing social worker agreement with Osage Community School District for the 2022-23 school year. Ayes: six.  Nays: none. Carried.

Troy Thompson moved, Beth Clouse seconded to authorize the district’s administration to submit a request to the SBRC for a modified supplemental amount of $47,931.89 for the costs in excess of weightings and other resources for providing additional instruction to limited English proficient students beyond regular instruction.  Ayes: six.  Nays: none. Carried.

Troy Thompson moved, Eric Kingland seconded to authorize the district’s administration to submit a request to the SBRC for a modified supplemental amount of $164,052.90 for open enrolled students who were not included in the district’s previous year certified enrollment count. Ayes: six.  Nays: none. Carried.

Troy Thompson moved, Eric Kingland seconded to authorize the district’s administration to submit a request to the SBRC for $4,670.19 related to the ELL program for students who have exceeded five years of weighting that are included on the Fall 2022 certified enrollment headcount. Ayes: six.  Nays: none. Carried.

Sec’y Meinders presented draft maps as provided to the District by Cornerstone Geospatial Consulting.  Since the variance between the current largest director district and the current smallest director district is more than 10%, redistricting is required and must be approved by the board between November 15, 2022 and May 15, 2023. The draft maps discussed.  

December meeting topics were discussed. 

Troy Thompson motioned to adjourn the regular meeting. Eric Kingland seconded the motion.  Ayes: six.  Nays: none.  Carried.  The meeting adjourned at 8:12 p.m.  

The Forest City CSD Board of Education will go into an exempt session to discuss planning steps for the negotiation process with the Forest City Education Association according to Iowa Code 20.17(3).

   _________________________                                 ___________________________________          

   Gary Ludwig, President                       Sara Meinders, Board Secretary

The Board of Directors of the Forest City Community School District met for a regular meeting on January 9, 2023 at 6:00 p.m. at the District Office, Forest City, Iowa.

After a quorum was established the meeting was called to order by the President Gary Ludwig. Members present: Gary Ludwig, David Reese, Beth Clouse, Eric Kingland, Troy Thompson, Keila Buffington, and Kim Severson. Absent: None.

Troy Thompson moved to approve the agenda. Eric Kingland seconded the motion Ayes: seven.  Nays: none.  Carried.

Administrative Reports:

●        Elementary Principal, Brad Jones, presented on student activities, physical education class, winter FAST testing, January professional development, 100^th day of school plans, and an upcoming field trip to the Boman Fine Arts Center for all grades.                          

●        High School Principal, Ken Baker, presented on professional development, transitioning from trimesters to semester for 23-24, and midterms  

●       Sup’t Lehmann provided an update on facilities and snow days.